Office Manager

How you create added value

As an experienced Office Manager, you are an organizational talent and always maintain an overview, even with diverse tasks. You support the management in all administrative and organizational matters, coordinate appointments with external partners, and ensure smooth daily office operations. With your independent, structured, and solution-oriented way of working, you enjoy rolling up your sleeves and ensuring that all processes function efficiently. Your place of work is our headquarters in Glattbrugg, but the position requires regular visits to our branch office in Lausanne.

Your tasks at a glance

Administration & Communication

• Support of the management as well as the departments in all administrative, organizational, and operational matters (incl. calendar, appointment, and travel coordination)
• Organization of meetings, workshops, team events, and business trips
• Coordination of internal employee communication
• Central contact person for the secretariat of die Schweizerische Post

Facility Management

• Organization and coordination of the entire office and facility management for our two locations in Glattbrugg and Lausanne
• Central contact person for our landlords and service providers
• Management of office infrastructure, furniture, and access systems
• Coordination of repairs, maintenance, and renovations

Supplier Management

• Independent solicitation and checking of offers as well as coordination of suppliers, craftsmen, and external service providers
• Responsibility for the procurement of all consumables
• Independent control of incoming invoices and credit card receipts
• Responsibility for contract management for services in the area of Office & Facility Management (timely cancellation / renewal of contracts)

What you bring

• Several years of professional experience in a comparable role, ideally supplemented by appropriate initial or further training
• Strong organizational talent with an independent, efficient, and structured way of working
• Affable, open, and assertive personality
• High sense of responsibility and discretion
• Proficient use of common office applications & IT tools
• Very good oral German and English skills (min. level B2) are mandatory, French skills would be an advantage

Your benefits at SwissSign AG

• Further education and development opportunities
• Flexible working hours & Hybrid-Work
• Free mobile subscription
• Contribution to new mobile purchase after completed probationary period up to max. CHF 300.-
• Half-fare travelcard (Halbtaxabonnement)
• Private accident – supplementary insurance
• 5 – 6 weeks vacation / from 50 years of age one additional week of vacation
• Attractive pension fund contributions – employer contribution covers 65%, the employee contribution 35%.