HR Specialist

Zollikofen, Switzerland (and home office) | 80-80%

This is the contribution you can make

• Lead the HR processes for the EDA top management: job advertisements, managing applications, communication, transfers
• Manage the top management mailbox, independent processing of sometimes complex requests in consultation with the relevant specialist services as well as coordination of responses
• Editorial tasks: preparing notes/presentations for the department management, writing contributions for the intranet, etc.
• Responsible for the preparation, implementation, and follow-up of interviews for the EDA top management under the leadership of the State Secretary, Secretary General, Director DR, department heads, etc., taking minutes - high workload from June to September
• Coordinate and participate in projects such as the ceremony for newly appointed and departing diplomats
• Federal Council matters - Federal Council proposal including salary calculations and biographies, media release for the entire department, internal communication - prepared independently as well as obtaining agréments, issuing authentication and dismissal letters
• Contact person for inquiries regarding the appointment procedure of the Consuls General for the representations and the political departments
• Administrative activities such as coordinating appointments, compiling meeting documents, filing documents, creating evaluations from HR-IT tools
• Develop guidelines, information sheets, checklists for the top management area, ensure knowledge transfers and induction of new employees

This makes you unique

• Bachelor (FH/Uni) with specialization in HR/Business Administration/Psychology
• Initial professional experience in HR processes (planning, recruitment, support, retention, development, exit)
• Sound knowledge of the Microsoft product range, especially Excel and Word
• An extremely precise and yet efficient way of working, especially in control processes
• Situation- and target-group-oriented communication
• Strong analytical and conceptual skills
• Structured and confident handling of high information flow, large amounts of data and the parallel use of different applications
• Strong resilience as well as confident handling of time pressure, high workload and demanding situations
• Knowledge of HRM in the Federal Administration, HR processes in the Confederation as well as Federal personnel law is an advantage
• Very good knowledge of one official language as well as good knowledge of a second official language. Good oral and written skills in German and French

In a nutshell

The "HR Advisory Top Management & Secondments" team supports the department in achieving the best possible matching between profiles and positions in the top management area and for secondments important to foreign policy. Would you like to make a valuable contribution to our daily challenges at the pulse of foreign policy as an open, dynamic, and structured team player? In this role, an exciting, international working environment awaits you, where you can contribute your skills in organization and communication.

This is what we offer

• Working for Switzerland We are committed to the Swiss success model and work for the benefit of the population.
• Lived diversity Thanks to equal opportunity, we develop our competencies and bring in different perspectives.
• Healthy at the workplace We support and advise our employees in the area of physical and mental health.

All benefits (https://www.stelle.admin.ch/stelle/de/home/bundesverwaltung/ihre-vorteile-auf-einen-blick.html)

The Federal Department of Foreign Affairs (EDA) coordinates and shapes Swiss foreign policy on behalf of the Federal Council, protects the interests of the country, and promotes Swiss values.

The Directorate for Resources (DR) manages the use of personnel and finances to implement foreign policy objectives. It operates the worldwide Swiss representation network. The Directorate provides the services necessary for the operational management of the department in the areas of logistics, telematics, management, and controlling instruments. The legislation, application of law, and legal advice of the department are also part of the responsibilities of the Directorate for Resources. Subordinate to it is also the Federal Travel Centre, which organizes and purchases international business trips.

Additional information

Questions about the position

Nicole Acquarone
+41 58 48 56603

Questions about the application

HRB EDA