HR Specialist

Zollikofen, Suissse (and home office) | 80-80%

What you can contribute

• Ensure the conduct of HR processes planned for the highest-level executives of the FDFA: job offers, application management, communication, transfers
• Ensure the management of the senior executives' inbox, the autonomous processing of sometimes complex requests in consultation with the relevant services, as well as the coordination of responses
• Writing tasks: prepare notes or presentations for the department's management, write content for the intranet, etc.
• Assume responsibility for the preparation, conduct, and follow-up of interviews for the highest-level executives of the FDFA under the direction of the State Secretary, the Secretary General, the Director of the DR, or division heads, and write minutes (important workload from mid-June to mid-September)
• Exercise a coordination function and provide support within projects, such as the ceremony organized for the entry into office or the departure of diplomats
• Autonomously ensure the processing of Federal Council affairs (proposals to the Federal Council including salary calculations and curriculum vitae, press releases for the entire department, internal communications), carry out accreditation requests, and draft letters of credence as well as reminder letters
• Respond to requests concerning the appointment procedure for consuls general for representations and political divisions
• Perform administrative activities such as appointment coordination, preparation of meeting files, archiving of documents, and conducting evaluations based on data from HR IT tools
• Develop guides, notices, and checklists for senior executives, and ensure knowledge transfer as well as the training of new employees

What makes you unique

• Bachelor (HES, university) in human resources, business management, or psychology
• Previous professional experience in the field of HR processes (planning, recruitment, follow-up, retention, development, departure)
• Solid knowledge of the Microsoft toolset (Word and Excel in particular)
• A working method that is both extremely precise and efficient, particularly in control processes
• Ability to communicate by adapting to the situation and the people involved
• Good analytical and conceptual skills
• Structured and secure management of important information flows and large volumes of data, and the ability to use several applications in parallel
• High resistance to stress and ability to easily manage time constraints, a heavy workload, and complex situations
• Desired knowledge of human resources management and HR processes within the federal administration, as well as Confederation personnel law
• Very good command of one official language and good knowledge of a second official language. Good written and oral level in French and German

In a few words

The Senior Executive HR Advisory and Secondment service helps the department optimize the match between profiles and positions to be filled among senior executives and staff seconded for important foreign policy missions. Do you have a good team spirit, possess an open, dynamic, and structured personality, and wish to contribute to meeting the challenges we encounter daily in activities directly linked to foreign policy? This position will allow you to evolve in an exciting international environment and to leverage your organizational and communication skills.

What we offer

• Working for Switzerland We are committed to the success of the Swiss model and to the well-being of the population.
• Diversity every day We ensure equal opportunities, which allows us to deploy our skills and express different viewpoints.
• Health at work We assist and advise our employees on all matters related to physical or mental health.

All benefits (https://www.stelle.admin.ch/stelle/fr/home/bundesverwaltung/ihre-vorteile-auf-einen-blick.html)

On mandate of the Federal Council, the Federal Department of Foreign Affairs (FDFA) designs and coordinates Switzerland's foreign policy. It also strives to defend the country's interests and promote its values.

The Directorate for Resources (DR) manages the human and financial resources necessary for the implementation of foreign policy objectives. It maintains the global network of Switzerland's representations. The DR also provides the services necessary for the smooth running of the department's operations in terms of logistics, telematics, management instruments, and controlling. It is also responsible for legislative activity, the application of law, and legal advice for the department. Finally, it includes the Federal Travel Centre, which organizes and purchases the services required for official travel performed abroad.

Additional information

Questions about the position

Nicole Acquarone
+41 58 48 56603

Questions about the application

HRB EDA