Deputy Head of Administration, 80-100%

Move with commitment. – This is the chance, in a meaningful activity of political and social relevance, to bear responsibility and to move sustainable developments for the population and economy with your own imprint. Behind this promise stands the Canton Solothurn with countless possibilities, a tangible flexibility, and stability in the working environment.

Deputy Head of Administration, 80-100%

The Department Secretariat is the staff unit and service center of the Department of the Interior. It is divided into the departments of Administration, Legal Service, Controlling and Digitalization, Communication, Swisslos-Fonds, and the Oberämter. It supports and advises the Head of Department and performs cross-sectional tasks for the five offices of the department. For the Administration department, we are looking for a Deputy Head of Administration, 80-100% at the Solothurn location, starting on or after agreement.

Your Responsibility

• You ensure the deputy role for the Head of the Administration department with four employees and perform general secretarial work (incl. telephone and counter service).
• The coordination of the government and cantonal council business of the department, as well as the editorial and formal review of applications to the Government Council, are among your main tasks.
• As HR Assistant, you support the Department Secretary in managing the Department Secretariat with around 50 employees.
• You manage the electronic business administration of the department and perform tasks within the framework of the accounts payable workflow.
• Creating tutorials and instructions for electronic applications and processes and training employees in their use are part of your tasks.

Your Profile

• You have a commercial apprenticeship with additional training as an Executive Assistant, a completed secondary school education or an equivalent qualification, as well as several years of professional experience and are familiar with public administration.
• As an HR Assistant, you have the additional training as an HR Assistant with the Human Resources Swiss Exam (HRSE) certificate or are willing to complete this additional training alongside your profession.
• You are a service-oriented person with quick comprehension, confident in writing texts, possess good communication skills, are resilient, flexible, and work precisely.
• Teamwork, loyalty, discretion, and confidentiality characterize you.
• IT affinity as well as experience in dealing with electronic business administration systems, such as CMI Axioma, round off your profile.

Benefits.

Flexible working models

• Promotion of personal work-life balance through an annual working time model
• Part-time work, also in management
• Possibility for mobile working

Fair wage system

• Progressive employment conditions based on a GAV
• Wage equality between men and women
• Loyalty bonuses

Family & Profession

• 16 weeks of maternity leave with full pay
• 2 weeks of paternity leave
• Financial contributions to childcare

Education & Development

• Comprehensive range of internal and external continuing education
• Cooperation with the FHNW in leadership training
• Promotion of individual skills

Social benefits & Pension

• Flexible retirement age. Attractive benefits of the internal pension fund
• 12 months of continued pay in case of illness and a further 12 months of daily sickness benefit

Health

• Internal occupational health management
• Comprehensive advisory service for professional and personal topics
• Changing range of impulse courses

Questions?

Carole Saladin
Head of Administration

Convinced?

We wish to fill this position without the support of external service providers. E-mail applications cannot be considered.

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