Administrative Coordinator Facility Management (f/m/d) 80%-100%

Administrative Coordinator Facility Management (f/m/d) 80%-100% #

• Bern
• Galenica AG
• Espace Mittelland (BE, FR, NE, JU, SO)
• Real estate / facility services / technical
• CDI

Do you like keeping an overview and moving things forward when our pharmacies need technical support? As a true coordination point, you ensure the link between our internal specialists, our external service providers, and our pharmacies. You thus contribute to the smooth running of interventions and administrative processes in a dynamic and bilingual environment.

Your field of action ##

• You process technical requests from our pharmacies and ensure follow-up until their resolution.
• You plan and coordinate the interventions of our technical Facility Management specialists to guarantee efficient use of resources.
• You coordinate the interventions of external service providers and ensure their realization within the deadlines and according to needs.
• You request offers from suppliers, prepare investment requests, and check invoices as part of administrative processing.
• You ensure the administrative management of maintenance contracts and coordinate, with our external partners, the cleaning as well as the waste management of our pharmacies.
• You maintain the documentation of technical installations as well as the lists and documents necessary for the monitoring of activities.

Your assets ##

• You have completed training as a pharmacy assistant or as a commercial employee.
• You have a very good command of German in writing and speaking (C1/C2) and have good knowledge of French orally and in writing (B2/C1).
• You use Word, Excel, and Outlook with ease and are comfortable with administrative processes.
• You know how to organize several tasks in parallel, define priorities, and keep an overview, even when the pace accelerates.
• You communicate in a service-oriented manner and appreciate collaboration with different internal and external interlocutors.
• You work autonomously and in a structured manner, assume your responsibilities, and ensure reliable follow-up of your files.

We offer you ##

5 weeks of vacation, with the possibility to buy up to 10 additional days of vacation or to take unpaid leave

Pension fund with advantageous distribution - we cover nearly 2/3 of the premiums

Various discounts in our pharmacies and with other major brands

Possibility to expand your skills thanks to encouragement to follow training and development measures as well as internal evolution possibilities

Taking into account the needs of families, with 16 weeks of maternity leave (100% of salary) and 20 days of paternity leave (100% of salary), as well as participation in child funds

Registered shares at preferential prices - do not only commit professionally to Galenica, but also invest

Mobile and flexible work in consultation with the team

Learn more about the benefits