Clerk: Procurement of Passenger Transport Services

Are you interested in procurement topics and administrative processes? Are you enthusiastic about digital tools and a role with many interfaces? In this function, you will ensure smooth processes in the procurement of passenger transport services and take on a central role in the coordination of inquiries, contracts, and orders. With you, administrative and operational processes run efficiently, reliably, and in a service-oriented manner.

What you can achieve

• You will manage and further develop the central email inbox for the procurement of passenger transport services, process inquiries, perform triage, and ensure timely responses.
• Additionally, you will accompany contracts based on existing templates from creation through to signature to complete filing, making optimal use of your organizational skills.
• You ensure that regularly incoming data from our service providers is correctly recorded and maintained in the systems.
• Additionally, you review invoices and outstanding balances, undertake administrative tasks, and thus support a smooth workflow, bringing your sense of quality awareness to work every day.
• You check and process purchase requisitions, record orders in the system on time, and ensure that all contractual requirements are met.
• Furthermore, you precisely track orders and performance recordings, control processes efficiently, and continuously develop them, thereby making an important contribution to success.
• You manage internal and external accounts as well as permissions and support technical challenges for smooth cooperation.

What you bring with you

• You have completed commercial training and ideally bring experience in procurement and/or administration.
• Additionally, you are confident in using Office M365 and quickly familiarize yourself with new tools, allowing you to find your way into new tasks quickly.
• You work precisely, structured, and independently, even when several topics require your attention simultaneously.
• Furthermore, you are interested in digitalization and simple automations, which you implement and develop independently, contributing your ideas profitably.
• You convince with commitment, quality awareness, and a positive attitude towards change.
• In addition, you communicate very well orally and in writing in German. You also have good oral knowledge of a second national language, which facilitates your cooperation with different stakeholder groups.