Employee Office Management & Administration 80-100%

UNIK Architektur is an architecture firm in Zürich. We work with joy on demanding projects and value good design, reliable cooperation, and an open togetherness. Our committed team works independently, supports each other, and actively contributes new ideas. Short paths, direct exchange, and room for further development characterize our everyday work.

We are looking for a committed person for -Office Management & Administration- to support our management in daily operations, by arrangement or at the latest from January 2027.

In this versatile function, you will support our management and take on organizational and administrative tasks in various areas - from personnel, finance and IT to acquisition and communication to office management. In doing so, you will coordinate internal processes, maintain documentation and support strategic topics and projects.

Your field of activity:

Organization & Processes

• Collaboration in the further development and optimization of internal processes
• Maintenance of the associated documentation as well as templates and internal standards
• Support in the organization of meetings and the internal flow of information
• Maintenance and further development of internal standards, checklists and knowledge bases
• Administrative and organizational support for management in strategic topics and development processes
• Planning and organization of events and team activities

Personnel & Culture

• Administrative support for various HR processes
• Organization and coordination of entries and exits

Finance & Accounting

• Processing and support in accounts receivable and accounts payable
• Collaboration in project and construction accounting with b-Files
• Administrative support for financial evaluations and in controlling

Project Acquisition & Accounting

• Support with competition applications, pre-qualifications and the creation of offer dossiers
• Coordination and administrative support of applications and submissions
• Maintenance and updating of the website
• Support with social media, references, publications and other communication activities

IT & Digitalization

• Administration of user accounts, IT workstations and software licenses
• Administration of access rights and coordination of IT support
• Ensuring office and IT security as well as support in the area of data protection
• Participation in filing and archiving
• Organization and maintenance of the internal knowledge hub as well as ensuring structured and easily accessible filing

Office Management

• Organization and procurement of office, kitchen and consumable materials
• Equipment and organization of office premises
• Organization of mail, reception and general office services
• Ensuring a well-organized and functioning office everyday life

Ideally, you have a commercial education or bring experience from a comparable function. You enjoy a versatile everyday work life in a creative architectural environment and work in a structured, independent and reliable manner. A good sense for processes, priorities and details characterizes you as much as a confident handling of digital tools and openness to new processes. You have very good German skills in speaking and writing, are communicative and uncomplicated and enjoy working in a team.

We offer you a versatile area of responsibility with a lot of personal responsibility and creative freedom. Flexible working hours, home office and family-friendly working conditions are just as much a part of it for us as a young, committed team with open communication and a pleasant working atmosphere. You will receive room for personal development, initiative and new ideas and work with modern workstations and contemporary digital tools. Joint team events round off our everyday work.

Interested? Then we look forward to your application!

Send us your CV and a few honest lines about yourself to: jobs@unik-architektur.ch

Contact

Stefan Roos
Tel.: +41 43 543 80 60
jobs@unik-architektur.ch

Provider

UNIK Architektur AG
Albisriederstrasse 253
8047 Zürich
Switzerland
www.unik-architektur.ch

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Job Category

Other

Work Location

Zürich

Date

1. September

Type of Employment

Part-time