Executive Assistant Administration & Deputy HR

UniBE is versatile.
With us, a wide variety of topics and a lot of creative freedom await you.

Start of work

Immediately or by arrangement

Employment relationship

1 year with option for extension

Institute / Place of work

Experimental Animal Center (EAC) (https://eac.unibe.ch/index_ger.html)

About us

The Experimental Animal Center (EAC) of the University of Bern is the structural unit responsible for in vivo research. The EAC ensures optimal conditions for animal experiments to achieve the best possible quality of basic, translational, and clinical research with animals. The 3Rs (Reduce, Refine, Replace), the <<culture of care>> and compliance with guidelines and regulations are the cornerstones of the EAC strategy.

What you can achieve

• Independent administrative and organizational support for the EAC management as well as appointment and pending matters coordination
• Access and authorization management: processing of applications, administration and activation of badges (Primion)
• Maintenance of user, telephone, and email distribution lists as well as administration of the key and badge inventory
• Organization and coordination of meetings and committees, including preparation, minute-taking and follow-up
• Planning and organization of events, team events and catering as well as support with the booking of business trips
• First point of contact for internal and external inquiries; correspondence, document management and general secretarial work
• Deputy in the HR administration during absences

What you bring with you

• Commercial basic training; further training as an Executive Assistant or an equivalent qualification is an advantage
• At least 3 years of professional experience in an administrative hub function, preferably in a university environment or in public administration
• Organizational talent, quick comprehension as well as an independent, proactive and exact way of working
• Proficient German skills and very good English skills (level B2) in spoken and written form
• Confident handling of Word, Outlook and Excel; technical flair, discretion and service orientation

Your benefits

Flexible working hours and home office

Central location in the heart of Bern

Team-oriented working

University sports

Working at UniBE

The University of Bern offers not only exciting tasks, but also an environment that actively promotes development, diversity and equal opportunities. Discover what distinguishes us as an employer and how you can progress with us.

Application and contact

We look forward to receiving your complete application documents in PDF format via e-mail to admin.eac@unibe.ch.

Questions about the position?

Nastassia Willi
admin.eac@unibe.ch

Questions about the application?

Nastassia Willi
admin.eac@unibe.ch